{"id":83010,"date":"2025-08-30T15:58:06","date_gmt":"2025-08-30T15:58:06","guid":{"rendered":"https:\/\/bmaba.org.uk\/clubs\/?page_id=83010"},"modified":"2026-08-01T16:14:59","modified_gmt":"2026-08-01T16:14:59","slug":"free-martial-arts-club-management-platform-free-martial-arts-billing-software","status":"publish","type":"page","link":"https:\/\/bmaba.org.uk\/clubs\/uk-martial-arts-association-governing-body-instructor-membership\/free-martial-arts-club-management-platform-free-martial-arts-billing-software\/","title":{"rendered":"Free Martial Arts Club Management Platform & Free Martial Arts Billing Software"},"content":{"rendered":"\t\t
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\n\t\t\t\t<\/span>\n\t\t\t\t<\/span>\n\t\t\t\tFree Software. Every Feature Unlocked.<\/span>\n\t\t\t\t

The Free, Award-Winning Club Management Platform For Martial Arts<\/h1>\n\t\t\t\t

Built by martial artists, for martial artists, and powered by BMABA CIC, a not-for-profit certified to ISO 9001:2015 and ISO 27001:2022 under UKAS accreditation. Students, attendance, grading, payments, safeguarding, comms and finances in one place, with every feature unlocked from your first free login. The software is free; if you take digital payments, a small transaction charge applies, and that’s the whole model.<\/p>\n\t\t\t\t

\n\t\t\t\t\tGet Started For Free<\/a>\n\t\t\t\t\tHonest Pricing<\/a>\n\t\t\t\t<\/div>\n\t\t\t\t\"\"\t\t\t<\/header>\n\n\t\t\t
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Everything Your Club Runs On, In One System<\/h2>\n\t\t\t\t

We built this for one simple reason: we back our clubs. Grassroots martial arts needs more technology at less cost, and nobody else was going to do it, so we did. It’s engineered and operated under our ISO 9001:2015 and ISO 27001:2022 certified management systems, UKAS-accredited, and we’re Cyber Essentials certified, because free should never mean flimsy.<\/p>\n\t\t\t\t

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Every module below is included and unlocked with membership. No add-ons, no per-student fees, no paywalled features.<\/p>\n\t\t\t\t

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Student Management & CRM<\/h3>

Complete records: contact details, payments, medical, SEND, safeguarding notes, consents and next of kin in one secure profile.<\/p><\/a>\n\t\t\t\t\t\t\t\t\t\t\t

Attendance Tracking<\/h3>

Log sessions in seconds; attendance feeds automatically into grading readiness. No double entry, ever.<\/p><\/a>\n\t\t\t\t\t\t\t\t\t\t\t

Grades, Belts & Progression<\/h3>

Visual belt displays with split colours and stripes, custom systems, readiness tags and one-click certificates.<\/p><\/a>\n\t\t\t\t\t\t\t\t\t\t\t

Payments, Optional & Flexible<\/h3>

Stripe cards, Apple Pay, Google Pay, GoCardless Direct Debit mandates, manual logging, or no payments at all.<\/p><\/a>\n\t\t\t\t\t\t\t\t\t\t\t

Grading Management<\/h3>

Schedule gradings, enrol students, set criteria and score consistently across examiners with a full audit trail.<\/p><\/a>\n\t\t\t\t\t\t\t\t\t\t\t

Calendar, Scheduler & Tasks<\/h3>

Classes, gradings, events, tasks and appointments in month, week, day and agenda views, shared across your team.<\/p><\/a>\n\t\t\t\t\t\t\t\t\t\t\t

Safeguarding, Incidents & Risk<\/h3>

NSPCC-process-based reports, digital risk assessments, incident logs, concussion and Return-to-Play tools.<\/p><\/a>\n\t\t\t\t\t\t\t\t\t\t\t

Certificate Designer<\/h3>

Smart placeholders merge student data into polished certificates in seconds, as PDF or JPG.<\/p><\/a>\n\t\t\t\t\t\t\t\t\t\t\t

Accounting & Modelling<\/h3>

A bookkeeping ledger, budgets, forecasts and a business modelling suite that finds your break-even.<\/p><\/a>\n\t\t\t\t\t\t\t\t\t\t\t

Members’ Portal<\/h3>

Every student and parent gets their own login: attendance, belt journey, invoices, news and family profiles.<\/p><\/a>\n\t\t\t\t\t\t\t\t\t\t\t

The Staffroom<\/h3>

Role-based access for instructors and assistants, real-time team chat, shared files, calendars and tasks.<\/p><\/a>\n\t\t\t\t\t\t\t\t\t\t\t

Contents, Documents & Blog<\/h3>

Publish syllabus to students, share policies with acknowledgement tracking, and run a club blog and community.<\/p><\/a>\n\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t<\/section>\n\n\t\t\t

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The whole platform is free<\/b>.<\/p>\n\t\t\t\t\t

Every module, every tool, every resource, on every membership tier. The only charge anywhere is 1%<\/b> on transactions you choose to collect through an automated payment method, with the processor’s own fees on top. Manual and offline collection costs nothing. Free affiliate membership carries up to 10 students, and tools like the Finance app are unlimited regardless of tier.<\/p>\n\t\t\t\t\tSee exactly what is and is not charged →<\/span><\/a>\n\t\t\t\t<\/div>\n\t\t\t<\/section>\n\n\t\t\t

\n\t\t\t\tActively Developed<\/span>\n\t\t\t\t

Shipping Relentlessly Since 2023<\/h2>\n\t\t\t\t

Nine major releases across two generations in under four years, with point releases landing constantly in between. So many platforms end up stale, old-fashioned and outdated; ours never will. With in-house developers, ISO 27001-certified operations and a community we actively listen to, we keep building the latest developments, tech, tweaks and fixes to make this the best club platform it can possibly be.<\/p>\n\t\t\t\t

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  1. Mar 2023<\/em>WordPress v1<\/strong>First generation launches<\/span><\/li>\n\t\t\t\t\t
  2. Sep 2023<\/em>v2<\/strong>Six months in<\/span><\/li>\n\t\t\t\t\t
  3. May 2024<\/em>v3<\/strong>Feature expansion<\/span><\/li>\n\t\t\t\t\t
  4. Oct 2024<\/em>v4<\/strong>Maturity release<\/span><\/li>\n\t\t\t\t\t
  5. Jan 2025<\/em>v5<\/strong>Final first-gen build<\/span><\/li>\n\t\t\t\t\t
  6. Apr 2025<\/em>Unified Beta<\/strong>New platform announced & launched<\/span><\/li>\n\t\t\t\t\t
  7. Sep 2025<\/em>Unified v2<\/strong>Payments & portal deepen<\/span><\/li>\n\t\t\t\t\t
  8. Feb 2026<\/em>Unified v3<\/strong>Bulk editing & smart tools<\/span><\/li>\n\t\t\t\t\t
  9. Sep 2026<\/em>Unified v4<\/strong>GoCardless Direct Debit<\/span><\/li>\n\t\t\t\t<\/ol>\n\t\t\t<\/div><\/section>\n\n\t\t\t
    \n\t\t\t\tWorth 60 Seconds<\/span>\n\t\t\t\t

    How Much Would This Cost You Elsewhere?<\/h2>\n\t\t\t\t

    Punch in your student numbers and monthly volume, and see your cost with us next to two common market pricing models, side by side, in pounds.<\/p>\n\t\t\t\tRun The Comparison<\/a>\n\t\t\t<\/section>\n\n\t\t\t

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    \n\t\t\t\t\tStudent Management<\/span>\n\t\t\t\t\t

    Every Student, One Clear, Centralised Record<\/h2>\n\t\t\t\t\t

    From personal details and payments to compliance and next of kin, you’ll never miss an important update.<\/p>\n\t\t\t\t\t

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    Student Management<\/span><\/i><\/summary>

    Record key details such as name, date of birth, contact information, licence numbers and club-specific references. Upload files, update profiles, and maintain a full onboarding checklist so every member is properly registered from day one.<\/p><\/div><\/details>\n\t\t\t\t\t\t

    Payments & Memberships<\/span><\/i><\/summary>

    Integrated payment tracking, manual or automated, for subscriptions, one-off fees and arrears, with a clear view of every student’s payment history.<\/p><\/div><\/details>\n\t\t\t\t\t\t

    Compliance<\/span><\/i><\/summary>

    Log and track medical conditions, SEND support details, safeguarding information, consents and waivers, securely stored against each student record with instant tags and hover-to-view summaries.<\/p><\/div><\/details>\n\t\t\t\t\t\t

    Next Of Kin<\/span><\/i><\/summary>

    Emergency contacts captured quickly within each profile, with family memberships automatically tied to the registered next of kin for simple billing.<\/p><\/div><\/details>\n\t\t\t\t\t<\/div>\n\t\t\t\t\t

    And when something changes for twenty students at once, bulk editing tools introduced in Unified v3 let you update whole groups in one pass: tags, classes, statuses and more, without opening a single profile.<\/p>\n\t\t\t\t<\/div>\n\t\t\t<\/section>\n\n\t\t\t

    \n\t\t\t\tA Proper CRM Underneath<\/span>\n\t\t\t\t

    Student Database Management, Built Your Way<\/h2>\n\t\t\t\t

    Beneath every register and belt chart sits a genuine CRM. Oversee each student’s complete profile: contact information, next of kin, safeguarding, medical, assumption of risk, payments and history, and let students and parents see their own record through the portal. Then make it yours: a customisable, bespoke setup where you introduce your own fields, checkboxes, permissions and everything else your club needs to track.<\/p>\n\t\t\t\t

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    Complete Profiles<\/strong>Contact, NOK, safeguarding, medical, assumption of risk, consents and payments in one record.<\/span><\/div>\n\t\t\t\t\t
    Portal-Visible<\/strong>Students and parents see their own profile through the members’ portal, self-served and always current.<\/span><\/div>\n\t\t\t\t\t
    Your Own Fields<\/strong>Introduce custom fields and checkboxes for anything your club tracks, from kit sizes to competition squads.<\/span><\/div>\n\t\t\t\t\t
    Your Own Permissions<\/strong>Decide exactly who sees what across your team with role-based access and granular controls.<\/span><\/div>\n\t\t\t\t<\/div>\n\t\t\t<\/section>\n\n\t\t\t
    All of this is free with membership.<\/span>Sign Up Free<\/a><\/div>\n\n\t\t\t
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    Clever Features Built By Martial Artists, For Martial Artists<\/h2>\n\t\t\t\t

    We’re not a faceless software company. From simple progress bars and belt-linked grading records to centralised compliance tracking and SEND tags, every detail is designed with instructors in mind.<\/p>\n\t\t\t\t

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    \n\t\t\t\tGrades, Belts & Progression<\/span>\n\t\t\t\t

    Progression, Tracked The Way Martial Arts Actually Works<\/h2>\n\t\t\t\t

    Visual belt displays including split colours and stripes, completely customised grading structures, your own custom tags, and readiness indicators driven by real attendance data. Nothing ever auto-progresses: the system shows you at a glance where every student is, and the grading decision stays exactly where it belongs, with you.<\/p>\n\t\t\t\t\"\"\t\t\t\t

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    Overall Progress<\/strong>Every student’s current belt, progress, dates and tags in one club-wide snapshot.<\/span><\/div>\n\t\t\t\t\t
    Completely Customised<\/strong>Colour belts with stripes, your own custom tags and fields, matched exactly to how you run your club, and a tonne more besides.<\/span><\/div>\n\t\t\t\t\t
    Custom Grading Readiness<\/strong>Set the session count needed before a student shows as broadly grading ready, then raise or lower it for individuals against real-world performance. Indicators only; you decide who grades.<\/span><\/div>\n\t\t\t\t\t
    One-Click Certificates<\/strong>Professional grading certificates generated automatically from the data already in your system.<\/span><\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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    \n\t\t\t\tAttendance<\/span>\n\t\t\t\t

    Attendance Tracking Without The Admin<\/h2>\n\t\t\t\t

    Log sessions in seconds and instantly see who’s training regularly, with data feeding straight into grading readiness. Records link directly with belts and grading, and all student flags, medical, SEND, safeguarding, sit right on the register.<\/p>\n\t\t\t\t

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    \n\t\t\t\tAward Winning & Entirely Optional<\/span>\n\t\t\t\t

    Payments, Your Way. Or Not At All.<\/h2>\n\t\t\t\t

    Payments are a big part of the platform, and completely optional. Run with payments switched off entirely, record manual payments taken by cash, BACS or any gateway, or automate everything.<\/p>\n\t\t\t\t

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    No Payments<\/strong>

    Use the whole platform freely without financial admin. Zero cost, zero tracking, your choice.<\/p><\/div>\n\t\t\t\t\t

    Manual Payments<\/strong>

    Log cash, BACS or third-party gateway payments against memberships, invoices and reconciliations. Zero fees.<\/p><\/div>\n\t\t\t\t\t

    Automated Billing<\/strong>

    Stripe for cards, Apple Pay and Google Pay; GoCardless for Direct Debit. Ask clients to set up a mandate once, then recurring fees collect themselves each month: no invoices, no emails, no chasing, nothing to send. One-off charges are just as easy.<\/p><\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\"\"\t\t\t\t

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    Clean, Accessible Email Invoices<\/h3>\n\t\t\t\t\t\t

    For one-off charges and clubs who prefer invoicing, parents receive a clean, easy invoice by email and pay without creating any account. Direct Debit collections need none of this: once the mandate is set, payment is entirely automatic.<\/p>\n\t\t\t\t\t\t\"\"\t\t\t\t\t<\/div>\n\t\t\t\t\t

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    Smooth, Trusted Checkouts<\/h3>\n\t\t\t\t\t\t

    Secure Stripe checkout with cards, Direct Debit, Google Pay, Apple Pay and Link, auto-remembered details, instant confirmation on screen and by email.<\/p>\n\t\t\t\t\t\t\"\"\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t<\/section>\n\n\t\t\t

    \n\t\t\t\tHonest Pricing<\/span>\n\t\t\t\t

    The Software Is Free. Digital Payments Carry A Small Charge.<\/h2>\n\t\t\t\t

    Careful wording, on purpose: every module, tool and feature is free with membership, forever. The only cost anywhere in the system is when you choose to take a digital payment.<\/p>\n\t\t\t\t

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    \n\t\t\t\t\t\tThe Platform<\/span>\n\t\t\t\t\t\t

    £0<\/span> For The Software<\/h3>\n\t\t\t\t\t\t

    Full access to every module. Student capacity scales with membership: Affiliate 10 students, Bronze 50, Silver 250, Gold unlimited<\/strong>, combinable across instructors, so two Silver instructors share 500. Manual payment logging and invoicing for offsite payments carry no fees at all.<\/p>\n\t\t\t\t\t\tJoin For Free<\/a>\n\t\t\t\t\t<\/div>\n\t\t\t\t\t

    \n\t\t\t\t\t\tDigital Payments Only<\/span>\n\t\t\t\t\t\t

    1%<\/span> BMABA Charge Per Transaction<\/h3>\n\t\t\t\t\t\t

    Take a payment through Stripe or GoCardless and BMABA CIC charges 1% of the transaction, collected automatically and reinvested in the platform. The processor’s own standard fees apply on top: Stripe typically around 1.5% plus 20p, GoCardless typically around 1% plus 20p. Fees apply only when you get paid; no subscription, no contracts, no minimums.<\/p>\n\t\t\t\t\t\tJoin For Free<\/a>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t<\/section>\n\n\t\t\t

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    In Most Cases, You’ll Save So Much It Can Pay Your Insurance Bill In Full<\/h2>\n\t\t\t\t

    Swap a percentage-of-revenue or per-student platform for ours and, for a typical club, the difference alone covers your membership and insurance, with change. That’s the maths behind cost neutral membership. Run your own numbers below.<\/p>\n\t\t\t<\/div><\/section>\n\n\t\t\t

    \n\t\t\t\tInteractive<\/span>\n\t\t\t\t

    What Would This Cost You Elsewhere?<\/h2>\n\t\t\t\t

    Tell us about your club and compare a year with us against two common market pricing models. We won’t name names.<\/p>\n\t\t\t\t

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