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Club Manager by BMABA – Early Preview

Our long awaited and highly anticipated Club Management Software is within the final stages of testing prior to release. Now that we have a working system ‘to play with’ we thought we’d share some key features with clubs so you can provide any last minute suggestions on how best it can work for you.

Remember, this is being built by BMABA for our clubs, so we want you to have a stake in it’s development.

Here’s a sneak-peak at some key features;

We’ve focused on simplicity

We know our prior attempt at club management software produced something a little clunky and hard to learn. This time around, we’ve built it from the ground up completely focused on a simple, easy to learn platform without too many settings, configurations and tools. We think it’s possible to setup from scratch in as little as twenty minutes, even if you’re not tech savvy.

A WordPress Plugin

We want to make the software as accessible as possible, without taking control of your website or tech setup. That’s why our Club Manager will run as a single WordPress Plugin. The only other plugin you’ll need is WooCommerce, which is completely free. If you run any WordPress website, regardless of the design, you can use our management software. If you don’t have a WordPress website, WordPressbyBMABA provides a completely free system with the software pre-installed which you can use instead. WordPress is easy to use, simple to learn and trusted by millions of websites.

This means you can either use the plugin on your existing club website, integrating beautifully with any current shop, content and blog or you can use it as a standalone WordPress site (i.e: members.yoursite.com), so even if you use Wix or our drag and drop site builder for example, you can easily make use of this amazing platform.

Simple Student Management

We’re thinking about trying to reduce admin and make data as easily accessible as possible on the move. To help with this, we’ve built a simple, clean student dashboard which helps you easily find students by segmentation (i.e: expired, active, by membership, name and so on). When you click through, you’ll find everything you need on one-screen. Personal information, next of kin and emergency contacts, medical information and injuries, their signed assumption of risk form, grades, billing information and so on. No clicking around and searching for key details in the edge of mats. Easily accessible, in one place.

Attendance Tracking

We’ve really focused on making the attendance tracking as smooth and simple as possible. The plugin will allow you to set your default – either to automatically assume everyone booked onto the class is present (so you only have to mark absences) or visa-versa, asking you to confirm all attendances and assuming otherwise nobody turned up.

You’re free to choose which option is best for your club. In either case, it should mean a lot less admin as you can let the system default to your preferred setting. Changes can be made easily via a simple class-by-class toggle.

Visually Stunning, Easy To Read Grade Progression

We know something so many systems don’t get right is grade tracking. We think our easy to use, visually focused grade summary screen makes it easy to manage even the largest of student cohorts. Simply toggle through the belts to reveal all students currently holding that grade. You’ll see a visual bar which progresses based on attendance (you can set the attendance needed to be ready to grade). This allows you to easily see how many of your class are nearly ready to grade, and to spot anyone needing extra assistance.

Grade Progression & Grading Adjustments

From the above summary of grade screen, with just one-click you’re able to promote/decrease a grade or adjust (up or down) the sessions required before you consider them ready to progress. A handy notes box also allows you to enter private comments or reminders for the next time you review grades. Changes made here are directly reflected on the student’s portal, so they’ll see the progression or change to attendance their end, too.

Easy Class & Event Creation

Our initiative class creation allows you to very easily and quickly setup recurring classes or one-off events, with the ability to easily cater for term based classes too. Punch in (no pun intended 😉 ) a few key details, select the membership(s) able to access the course and with a simple click your students will be able to book-on from their end. You’ll then be able to see attendance lists of those booked on with a single click.

Easy To Set Memberships

By configuring a simple WooCommerce product, you’ll be able to setup stunning membership plans which can be activated by your students with just a simple click of the button, and a standard checkout process (via Woo). This means you can integrate any payment gateway you wish – PayPal, Stripe, GoCardless, DirectDebit – the list is literally endless. You can even accept cash on the door should you wish – this won’t impact on the functionality of our membership platform. This offers maximum flexibility.

Easy Class Booking

Students can click onto classes with a click of the mouse. If their membership isn’t active or doesn’t permit the class in question, they’ll be told this (to help convert new members or upgrades). If it’s included, just a simple click and they’re on. We’ve also setup safeguards, to allow you to designate whether classes accept just children, just adults or both and the functionality of the software will ensure you don’t have to manage children in adults classes or visa-versa!

Simple To View Class Listings

We’ve spent a long time making the class schedules in your club as easy as possible to read and access. Whether it’s parents checking on classes booked for their children, or perspective students viewing your schedule – it’s easy, fast and visual focused.

Member’s Content Control

Link up your membership options with content controls to help you bulk up your WordPress site with filtered member’s only content. Share Katas and Forms, member’s only news, grade specific or membership specific products and more – all with a click of a button.

Plus Many More Clever Features

From safeguarding features to location-specific classes. Coupon and discount codes through to admin and student dashboards with beautiful metrics to show grades, allow internal communication, view sales and so much more. The above is just a brief preview, and we’ll expand on this significantly in the weeks ahead as we inch closer to release.

We’re hoping to be fully live and launched by 16th October – hopefully sooner!

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We’re Here When You Need Us.

We know choosing the right association—or just figuring out what support your club really needs—can feel overwhelming. That’s why we’re always happy to talk it through.

Whether you’re curious about membership, need help with something specific, or just want a no-pressure chat to see if we’re the right fit, our team is ready. No bots. No scripts. Just real people, working full-time from our UK office, here to help clubs like yours thrive.

THINKING OF JOINING?

Still Thinking It Over?

We know choosing a governing body isn’t something you rush. That’s why our team is always here to offer honest, impartial advice — no pressure, no sales scripts.

Whether you’re comparing support, questioning the value in your current membership, or just need to talk things through — we’re happy to help.

We’re a real team, working full-time from our UK office — not a voluntary outfit run from someone’s kitchen table. You’ll feel the difference the moment you get in touch.

Trusted by more than 6,500 instructors and clubs.

A National, Regulated, Award-Winning Not-For-Profit - Built From The Ground Up

BMABA CIC isn’t just another organisation claiming to serve martial arts — we’re a regulated, independently audited, multi-award-winning social enterprise leading from the front.

We hold ISO9001:2015 certification under UKAS accreditation — the same gold standard used to assess hospitals, universities, and major corporations. We’re also regulated by the Office of the Regulator of Community Interest Companies (CIC Regulator), meaning we’re legally bound to reinvest every penny back into grassroots martial arts.

We haven’t been propped up by corporate sponsors or legacy funding. We’ve grown organically — one instructor at a time, by doing what we said we’d do and showing up when others didn’t. Since 2012, we’ve supported clubs through hardship, driven national reforms, and built a respected, professional home for independent martial arts.

Today, we’re trusted by more than 6,500 instructors and clubs and support over 100,000 members across 140+ disciplines. Along the way, we’ve earned national recognition — from awards in governance and inclusion, to features across BBC, ITV, and The Guardian.

We didn’t inherit status. We earned it — by raising the bar, and never compromising on our values.

Empower Your Club With A Platform That Works For You

Run your martial arts club smarter with our full-featured, professionally-built Club Management Platform — funded entirely by our not-for-profit mission, not a corporate agenda. No upsells. No hidden costs. Just powerful, intuitive tools included free with your membership.

Built to save you time, money, and stress — and trusted by thousands of clubs nationwide.

Plus So Much More As Standard Just Some Of The Tools & Resources We Offer

  • Instructor Certification & Licensing
  • Student Insurance & Licensing
  • Free Instructor Qualifications
  • Safeguarding Qualifications
  • Enhanced DBS Checks
  • First Aid Training
  • Free Club Website
  • Club Management Support
  • Instructor Certification & Licensing
  • Logos & Accreditation Marks
  • SEO (Search Engine Optimisation) Platform
  • Local & National Networking
  • Stock Grading Certificates
  • Free Instructor Qualifications
  • Template Documents & Forms
  • Printing & Design
  • Safeguarding Code For Martial Arts
  • Best Practice Guidance
  • Wordpress Hosting
  • a.i For Martial Arts
  • Event Management Checklists
  • Safeguarding Model Policies
  • Analytics & Tracking Tools
  • Budgeting Apps
  • Professional Webmail
  • Clothing & Uniform
  • Cyber Toolkit
  • Cash Grants & Funding
  • Risk Management Awards
  • Concussion & Head Injury
  • National Advertising
  • Entrepreneur's Support
  • Plus So Much More
Why Do Thousands Choose BMABA?

Not everyone understands what makes us different. But for those who do, the reasons are clear — from our award-winning governance to the groundbreaking support we offer clubs of all sizes.

Whether it’s our industry-leading safeguarding standards, our not-for-profit mission, or our powerful club tech funded purely by membership — there’s a reason more than 6,500 instructors and 3,500 clubs trust us.

Built For The Sector — Not For Shareholders

BMABA wasn’t inherited or bought — it was built. And in 2025, we made the bold decision to give it away.

Our founder, who grew up in poverty and built BMABA from scratch with just £20, voluntarily converted the organisation into a regulated not-for-profit Community Interest Company (CIC) — surrendering nearly £2 million in private value to protect its mission for the long term. That means no for profit shareholders, no dividends, and no profiteering — just an unwavering commitment to community impact.

We’re a registered social enterprise, governed by the CIC Regulator, certified to ISO9001:2015 under UKAS accreditation, and led by a multi-award winning social entrepreneur who believes martial arts should serve the people, not the few.

This isn’t a vanity project with self-appointed 8th dans — it’s a movement, built for clubs, by clubs.

INCLUDED WITH MEMBERSHIP

Build or Transfer Your Club Website — For Free

Whether you already have a site or are starting from scratch, we’ll take care of it for you. Our developers can seamlessly transfer your existing website or design a brand-new, professional site tailored to your club — all fully integrated with BMABA’s ecosystem.

Every site is built to do more. From running a full club webshop and handling online payments, to connecting directly with our Club Management Platform, business tools, and secure MailbyBMABA email, your digital presence is future-proofed from day one. You’ll even receive free one-to-one time with our developers to make sure everything is set up exactly as you need it — and all of this is included completely free with your membership.

Nationally Recognised Standards

Our Club Colours and Regulation Ready awards go far beyond branding or badges — they represent some of the most robust safeguarding and compliance standards available anywhere in UK martial arts.

Mapped directly against the Safeguarding Code in Martial Arts (SCiMA) and formally approved by Sport England, our frameworks allow clubs to earn full SCiMA recognition directly through the MyBMABA platform — automatically and at no cost. We are the only independent governing body, and one of just two organisations nationwide, including Sport England’s own NGBs, granted the authority to issue SCiMA certification in this way.

No waiting. No third-party submission. No extra cost. Every BMABA member has access to this, included as part of our not-for-profit mission to raise standards from the ground up.

Others talk about safeguarding. We built a national infrastructure to deliver it.

Not Entirely Sure?

We offer a genuine 12 months of free membership — with absolutely no catches, obligations, or hidden clauses.

Why? Because we believe you deserve the chance to see, first-hand, what it feels like to be supported by an organisation that genuinely has your back. We know how often martial arts clubs have been let down by associations and governing bodies that overpromise and underdeliver — or worse, treat instructors as revenue, not people.

We’re not here to sell you on hype. We’re here to show you what real, modern martial arts governance and support can look like.

Whether you’re looking for insurance, safeguarding help, student tools, guidance, structure, or just a community that understands your club’s challenges — our free membership gives you access to the same resources, platform, and support we provide to thousands of instructors and clubs across the UK.

No commitment. No pressure. Just a genuine opportunity to explore what we offer — and decide for yourself.

Raising Standards, Protecting Clubs

With Regulation Ready and Club Colours, every BMABA club gains free access to the most advanced governance framework in martial arts — a gold-standard system built in-house, verified against ISO 9001:2015, and recognised nationally through SCiMA.

This isn’t theory; it’s a living, breathing platform. Your policies, safeguarding, leadership and compliance are dynamically checked in real-time, giving you instant certification, public recognition, and complete transparency. No other martial arts body offers anything this comprehensive — and with BMABA CIC, it’s included free for every member, because raising standards and protecting grassroots clubs is what we do.

The UK's Leading and Largest Multi-Style Governing Body For Martial Arts

BMABA CIC T/A British Martial Arts & Boxing Association
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Phone: 01798306546  | EMail: info@bmaba.org.uk

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BMABA CIC is proud to hold the ISO 9001:2015 Quality Management certification, issued under UKAS accreditation (Certificate No. 267261) — the highest level of independent validation for quality management systems in the UK.

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