Smarter Club Administration, Stronger Club Management
Running a martial arts club often means wearing a dozen hats — instructor, administrator, bookkeeper, policy writer, and business strategist. The burden of administration alone can drain time, energy, and resources that would be better spent on students and growth.
We help clubs radically reduce that load. From simplifying safeguarding, risk assessments, and record-keeping, to automating processes like attendance, invoicing, or grading, our tools are built to replace hours of repetitive admin with a few clicks. What used to be a paper-heavy burden becomes a few intelligent, guided actions — with everything securely logged and accessible online.
But it’s more than just saving time. When you streamline your administration, you free up space to focus on better decisions. We help clubs see the bigger picture with clear data, templates for strategic planning, and smart systems for financial tracking, compliance, and leadership roles. It’s not just about doing less admin — it’s about running a better club.
How we help
Smart club budgeting & finances
Our built-in accounting and bookkeeping tools make it easy to manage income, track spending, and plan ahead — with clear visual breakdowns, forecasts, and budget alerts.
Effortless business modelling
Use our Club Business Manager tool to simulate pricing models, map out student growth, and experiment with “what if” data to make smarter, future-proof decisions.
Centralised task & calendar tools
From club event planning to team role delegation, our admin suite makes assigning, tracking, and scheduling jobs easier — all from one dashboard.
Digital risk assessments
Generate detailed, professional-standard risk assessments in minutes using guided digital templates — perfect for venues, classes, and events.
AI-powered lesson planning
Let our AI planner do the heavy lifting. Tailor sessions by age, discipline, ability, and outcomes — and generate structured plans ready to deliver.
Custom policy creator
Generate compliant, branded policies — from safeguarding to data protection — with a few clicks. Perfectly aligned to your club’s needs and ready to publish.
No paperwork, no duplication
Reduce admin time with smart syncing across tools. One update, and it reflects across your calendar, register, incident logs, and more.
Student and parent records in one place
Track progress, attendance, medical needs, grading history, and safeguarding notes securely — across your whole club.
Onboarding new team members with ease
Bring volunteers, assistants or instructors up to speed with guided role-based checklists and compliance overviews, all within our platform.
Live licence and compliance tracking
Our platform automatically shows you which instructors are verified, which checks are missing, and what action is needed to stay Regulation Ready.
Built-in performance & strategy tools
From growth analytics to club health reports, use our tools to track what's working — and adjust strategy with insight, not guesswork.
Everything in one place — no extra cost
All tools are included with your membership. No add-ons, no upgrades, no third-party platform fees.
More Than Just Payments. A Smarter Way To Run Your Club.
From managing attendance and class schedules to logging incidents, setting tasks, and tracking student progress, our Club Management Platform is built for the real day-to-day of running a martial arts club. With dedicated dashboards for students and instructors, you’ll be able to coordinate calendars, automate reminders, log assessments, track grading, manage appointments, and even forecast finances — all in one place. Whether you’re a solo instructor or running a large team, it’s your operational hub, not just a payments system.
We've Thought About the Little Details — So You Don’t Have To
When you’re juggling classes, students, grading, and admin, it’s the small things that often make the biggest difference. That’s why our systems are built with real-life club operations in mind — not just theoretical ideas.
Need to share access to your club’s scheduling, syllabus, or bookkeeping tools with a colleague or assistant? You can, securely and seamlessly. Want to message a student or staff member about a session change or update? Our in-platform messaging makes that easy — no need to switch apps or expose personal contact details. Prefer to have your syllabus visualised and structured, not buried in Word docs or printed sheets? You can build and display your syllabus directly inside the platform, complete with attachments, videos, or belt-specific requirements.
We’ve thought about what slows clubs down — and we’ve worked to automate, simplify, and streamline it all. From everyday teaching to long-term club growth, the tools are there. Just where you need them.
Total Visibility. Smarter Decisions. Real-Time Control.
Managing a martial arts club shouldn’t mean guesswork when it comes to your finances. That’s why our Club Management Platform gives you a live, visual snapshot of your club’s financial health — all in one place.
Track Income & Expenditure with Confidence
See exactly where your money is coming from — whether it’s classes, gradings, merchandise, or student licences — and where it’s going. From venue hire to advertising, legal fees to digital tools, every outgoing is categorised and logged. You’ll always know your balance, cashflow, and what’s left after tax.
Model Your Club’s Financial Future
Want to grow? Start by understanding your break-even point, forecasting growth, or modelling your income scenarios. With live dashboards for monthly income, annual turnover, and tax position, you’re equipped to make decisions not just reactively — but strategically.
Organise With Smart Categories
Dive deep into your financials with categorised views: running costs, licensing, venue expenses, digital infrastructure, and more. Plan for parties, workshops, 1-to-1s or equipment sales — even if they’re not core income streams. It’s financial clarity designed specifically for martial arts clubs.
Professional, Branded Email That Builds Trust From The First Click
Our MailByBMABA webmail gives your club a professional, secure, and easy-to-use email service — branded to your domain or to ours — so every message you send builds credibility and confidence. No adverts, no cut corners, and no hidden upsells — just a clean, reliable inbox backed by enterprise-grade security and the support of the UK’s most decorated independent martial arts governing body.
Most clubs find this alone saves them the cost of membership several times over, while giving them the tools to look and operate like a national organisation from day one.
